eRoom.net provides shared, secure workplaces on the Web for distributed project teams without the in-house investment in hardware and IT staff. Customers use hosted eRooms with internal and external users to manage projects ranging from new product development and marketing launches, to client engagement and technology deployment. Documentum charges a monthly fee for the eRoom.net service based on usage.
See also: For information on how eRoom.net handles accounts, see "Managing eRoom.net communities and billing accounts".
Note: If you are having any problems using eRoom.net, go to your My eRooms page and open the Owners + Administrators page to find out who in your community to contact.
Anyone who uses eRoom is an eRoom member. All eRoom.net members belong to one home community, but can be guests in other eRoom.net communities.
You might be a member of several eRooms in your community, and in each eRoom, you have a set of rights according to your member role in that particular eRoom. Your eRoom role determines your level of participation, or rights, in your eRoom. The three standard, built-in eRoom roles are:
Coordinator -- Has full access to all content in the eRoom and keeps it running smoothly by managing its settings and membership, and controlling access to the items it contains. Usually the person who creates an eRoom is its coordinator, but eRooms can have multiple coordinators.
Participant -- Can create new items, and read and edit other members' items as allowed by the access control settings for any particular item. Most eRoom members are participants, with no administrative duties, and are responsible only for their own member information and the items they create.
Observer -- Can monitor activity in the eRoom, but cannot participate.
When you create an eRoom, you become its coordinator. As coordinator, you assign roles when you choose members or add members to your eRoom. You can also change member roles later.
See also: Custom roles
eRoom groups provide a way to organize sets of eRoom members. For example, you might belong to the "Sales" group. As a member of that group, you are automatically a member of any eRoom to which the Sales group belongs.
Your My eRooms page provides access to all the eRooms that you are a member of, in all eRoom.net communities you belong to, as well as any administration pages you have access to. If you are an account owner, My eRooms has a link to My Billing, and to the create community wizard. If you are a community creator, My eRooms has a link to the create community wizard. All eRoom.net members have a link to the "Owners and Administrators" page for the community they belong to.
To open your My eRooms page, do one of the following:
Click "My eRooms" in the control bar of an eRoom.
(plug-in only) Click the eRoom Monitor icon () and pick "My eRooms" from the pop-up menu.
Go to the eRoom.net home page and click "Go to your home page". When you log in, your My eRooms page opens.
My eRooms is divided into these sections:
Navigation bar - Provides the following links, as appropriate:
Owners + Administrators - Opens a page that shows the names and provides links to the email addresses of account owners and administrators for your community. These are people you might want to contact if you have questions or problems using eRoom.net.
My Billing - Available to account owners only. Opens the My Billing page.
Active eRooms section -- Provides links to any eRoom you have visited, or that you've added to this section manually. An unread mark () appears next to any eRoom with new information. Status information also appears, if provided: traffic light status, basic status, full status (click to expand, to collapse full status information).
Administration section -- Provides links to any settings or community member lists you have access to (Community Administrators, Group Creators, Community Member List Modifiers, Password Modifiers, and Community Member List Viewers).
All My eRooms section -- Shows each eRoom you belong to and which community it's in. The eRoom names are links to the eRooms. eRoom descriptions also appear, if provided. Check boxes for your active eRooms are selected. You can select or clear these check boxes to add eRooms to or remove eRooms from the "Active eRooms" section of My eRooms.
From your My eRooms page, you can
Search the site for eRooms or items (click ).
Create eRooms, if you have permission to do so (click ).
Access your Member Information page (click ).
Organize your eRooms (described in the following procedure).
From My eRooms, click to open the "Organize My eRooms" page.
Create groupings of active eRooms with subheadings by clicking "Add Subheading". On the Add Subheading page, specify the Title and Style for your new subheading, and then click "OK". On the Organize My eRooms page, the title of the subheading appears in the list.
Remove any eRooms you don't want listed as active eRooms, or any subheadings you want to delete. Select an eRoom or subheading and click "Remove".
Note: You can also remove an eRoom from the "Active eRooms" section by clearing its check box in the "All My eRooms" section.
Put your active eRooms and subheadings in the order you want them listed in the "Active eRooms" section. Select an eRoom or subheading and click "Move Up" or "Move Down" to change its position in the list.
When you finish arranging your list of active eRooms, click "OK".
See these topics for more basic information about eRoom: